Signguin
Details and setup
Example Outlook signature
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More layouts: Outlook signature templates.
Outlook for Windows (classic)
- Click "Copy signature" in the last step of the generator.
- In Outlook, go to File → Options → Mail → Signatures.
- Click "New", type a name and click OK.
- Click in the big box and paste with Ctrl+V.
- On the right, choose your signature for new messages and for replies.
- Click OK.
New Outlook and Outlook on the web
- Click "Copy signature" in the last step of the generator.
- Click the gear icon (Settings) in the top right.
- Go to Account → Signatures and click "Add signature".
- Give it a name and paste into the box.
- Tick "Set default for new messages" and "Set default for replies and forwards", then click Save.
Outlook for Mac
- Click "Copy signature" in the last step of the generator.
- In Outlook, open Outlook → Settings → Signatures.
- Click "+", give it a name and paste with ⌘+V.
- Choose it as the default for new messages and replies, then close the Signatures window. Outlook saves it automatically.
Every version in more detail: how to add a signature in Outlook.
Why signatures break in Outlook
Classic Outlook for Windows ignores a lot of modern CSS: no flexbox, no background images, limited support for rounded corners and margins. Fonts that aren't installed on the reader's computer are replaced. Images without a fixed width can show at their full size. A good Outlook signature therefore uses tables for layout, puts every style inline, uses system fonts like Arial or Georgia and gives every image a fixed width, which is how our generator builds them. If your signature still goes missing, see Outlook signature not showing.
Works in Gmail, Outlook & Apple Mail
FAQ
Can you install the signature into Outlook automatically?
Not safely today. Microsoft doesn't offer a public API for apps to set a user's Outlook signature; only admins can do it for a whole company. Copy and paste takes under a minute and works in every version.
Why do I see extra spacing in Outlook?
That happens with signatures made of paragraphs and margins. Ours use table cells with fixed padding, which Outlook respects.
My logo shows as an attachment. Why?
That happens when the image is embedded in the email instead of linked. Our images are hosted online, so Outlook shows them inline. If you still see a red X, click "Download pictures": Outlook blocks images from new senders by default.
Do I need to set it up again on my phone?
Yes. Outlook for iPhone and Android has its own signature setting under Settings → Signature. It only supports simple formatting. Steps for iPhone and Android: signature in the Outlook app.